City Clerk

City Clerk's Office
The Town of Hillsborough City Clerk functions under the City Manager's Office. View the City Manager's Office Organizational Chart.

Duties
The City Clerk is the archivist of city records, and as such, provides public information and responds to requests for public information, certifies and distributes ordinances and resolutions as appropriate and/or legally required, publishes and posts legal notices, receives claims against the town and is responsible for the maintenance and distribution of the Hillsborough Municipal Code. The City Clerk also handles the permit process for fundraising events.

The City Clerk serves as Clerk of the Council, administers municipal elections, and maintains rosters, agendas, minutes, attendance records, applications, and oaths for the city's boards and committees.

Town Elections
The City Council consists of five members who are elected at-large on a non-partisan basis for a four-year term by the citizens of Hillsborough.  Elections are held in November of even-numbered years.  The City Council selects one of its members to be Mayor and one to be Vice Mayor, each for a maximum of two one-year terms.  Candidates must be registered voters within the limits of the Town of Hillsborough at the time nomination papers are issued. For more information, please contact City Clerk Miyuki Yokoyama at 375-7412 or myokoyama@hillsborough.net.

As the administrator for the requirements of the Fair Political Practices Commission (FPPC), the City Clerk maintains election campaign and economic interest disclosure reports. For more information about the Political Reform Act related to campaign finance, lobbying registration and conflict of interest, visit the FPPC's website.

Statement of Economics Interests
A Statement of Economic Interests (Form 700) for the following are filed with the FPPC:

  • Laurence May, Mayor
  • Marie Chuang, Vice Mayor
  • Jess E. Benton, Councilmember
  • Shawn Christianson, Councilmember
  • Alvin L. Royse, Councilmember
  • Norm Book, City Attorney
  • Jan Cooke, Finance Director
The Statements of Economic Interests may be available in electronic format on the FPPC's website.