2008 Meeting Schedule & Filing Deadlines
An appointment with a planner is required to submit an application – Applications may not be dropped off.
FINAL
Filing Deadline*
| Meeting Date | | | FINAL
Filing Deadline*
| Meeting Date | Dec. 10 & 11, 2007 | January 22 | June 2 & 3 | July 7 | | Jan. 7 & 8, 2008 | February 4 | July 14 & 15 | August 18 | | Jan. 28 & 29 | March 3 | Aug. 11 & 12 | September 15 | | March 3 & 4 | April 7 | Sept. 8 & 9 | October 6 | | April 7 & 8 | May 5 | Sept. 29 & 30 | November 3 | | April 28 & 30 | June 2 | Oct. 27 & 28 | December 1 | | | | | | | | |
* Applications for addresses with street names starting with A – L are due by the first date listed. Applications for addresses with street names starting with M – Z are due by the second date listed. ADRB Meetings are at 4:00 p.m. in the Community Room at Town HallApplication Procedures The Planning Office staff’s goal is to assist homeowners and design professionals in securing prompt approval of their projects from the Architecture and Design Review Board (ADRB). To accomplish this, incomplete applications, applications with Code inconsistencies, and/or applications with obvious design conflicts with the Town’s Residential Design Guidelines will not be accepted. In planning your project schedule, please keep in mind the following: 1. Meeting Schedule – Sometimes changes must be made to the ADRB meeting schedule. It is suggested that you call the Planning Office at (650) 375-7411 to confirm the meeting date and filing deadlines for your application. 2. Call early – Make an appointment with a Planner at least two days prior to your desired appointment date. The Planners generally meet by appointment only. The final filing deadlines often get booked-up early and the Planners’ appointment availability and the ADRB agenda space are limited.Complete applications are scheduled on the ADRB agenda on a first-come basis. 3. File the application early – The dates listed above as Final Filing Deadlines are the last possible dates for submitting applications for a given meeting date. To ensure that your application can be accepted for the ADRB agenda you request, make an appointment to submit your application on a date well in advance of the FINAL filing deadline.The ADRB requires that only complete applications be accepted.If you wait to submit on the Final Filing Deadline and the application is not complete, it will not be possible for the application to be submitted for that particular meeting agenda. 4. Neighbor issues – The ADRB requires that you discuss the project with the immediate neighbors at an early stage in project development to see if there are any issues that might be addressed in the design process. Ideally, this should occur prior to meeting with Planning Office staff to identify any neighbor concerns and incorporate “good neighbor” design solutions into your project whenever possible.Filing an ADRB Application
STEP 1: Pre-application Meeting with a Planner – A pre-application meeting with a Planner to review an application is required. A one-half hour pre-application meeting is included in the ADRB application fee; only one meeting should be necessary in most instances.This meeting will be used to review one set of plans and required application materials.If additional meetings with a Planner are needed, the cost of staff time will be charged.Call the Planning Office at (650) 375-7411 to schedule an appointment (the clerical staff will set appointments). STEP 2: Submittal Meeting with a Planner – An appointment with a Planner is required to submit, or file, an application for ADRB review.This review for completeness of the application is conducted in a one-half hour meeting with the applicant/designer and property owner (if available). All required application materials must be submitted at this meeting. Applications may not be dropped off without an appointment.
Please tell the property owner/occupant of the property that each individual ADRB member will conduct a site visit in advance of the scheduled meeting. If you have questions about the application requirements, please call the Planning Office at (650) 375-7411. Office Hours: Monday - Thursday: 7:30 a.m. – 5:30 p.m. Friday: 7:30 a.m. – 12:30 p.m.
NOTE: The ADRB requires that all applications for a new house have a “Preliminary Review” by the ADRB at a scheduled meeting before a formal application may be submitted.If you wish to receive ADRB preliminary comments on any other type of application, you may also submit for the “Preliminary Review.” A handout explaining this process in detail, including submittal requirements and filing deadlines, is available in the Planning Office and here. |
