Request for Proposals

Current Requests for Proposals

On Call Tree Services

Description: Prune trees, remove trees and grind stumps.

Pre-proposal meeting (non-mandatory): Wednesday, October 6, 2021 at 10:00am (Public Works Corporation Yard - 1320 La Honda Road, Hillsborough 94010)

Proposals Due: Wednesday, October 27, 2021 by 4:00pm (City Clerk's Office - 1600 Floribunda Avenue, Hillsborough 94010).

Contact: John Iaquinto, Consultant to the Town of Hillsborough – Jiaquiinto@hillsborough.net – (650) 375-7418

RFP Documents

  1. Request for Proposals

2022 Hillsborough Wastewater Collection System Master Plan Update

The Town is seeking proposal from qualified firms to update the Town’s two existing wastewater collection system master plans into one comprehensive master plan that evaluates the current system, prioritizes the capital improvement program, minimizing inflow and infiltration, ensures compliance with regulatory requirements, and increases efficiencies in operations and maintenance.

Submission Instructions:  The proposal must be received electronically pursuant to the following instructions no later than 5:00pm local time, on or before October 19, 2021.

Email proposals in PDF format to Natalie Gribben at ngribben@hillsborough.net.

If you have any questions contact Natalie Gribben at ngribben@hillsborough.net or (650) 375-7510.

RFP Documents:

  1. Request for Proposals
  2. Wastewater Collection System Master Plan for San Mateo (South) Sewershed September 2011
  3. Wastewater Collection system Master Plan Burlingame (North) Sewershed October 2011
  4. Wastewater Collection System Master Plan Update for San Mateo (South) Sewershed March 2014
  5. Wastewater Collection System Master Plan – Capital Improvement Plan Update Burlingame (North) Sewershed April 2014
  6. Sewer System Flow Analysis – Preliminary September 2018
  7. Sewer System Flow Monitoring Review – Preliminary June 2019
  8. GIS Wastewater Collection System – available upon request
  9. Available Sanitary Sewer Rehab and Rehabilitation Projects Record Drawings (2014 - Present)
    1. Crystal Springs El Cerrito Phase II Sewer Improvements 2014
    2. 2014-2015 Sanitary Sewer Rehabilitation and Replacement Project
    3. Ralston Avenue Pepper Avenue Hydraulic Capacity Improvements Projects 2017
    4. 2020-2021 Sanitary Sewer Rehabilitation and Replacement Project Phase 1A 2021
  10. San Mateo Clean Water Program
  11. Burlingame Sewer Plant information
  12. Sewer Rate Cost of Service Study
  13. SCADA Lift Station Schematic
  14. 2018 Flow Monitoring Result CSCSD and Town of Hillsborough

Response to Questions for Clarification

  1. Response to Questions 10/05/2021

Agenda Management System and Implementation Services

Proposals Due: October 6, 2021 by 2:00 p.m.
Submission Method: Email one copy of the proposal signed by the firm’s authorized agent to City Clerk Lisa Natusch at lnatusch@hillsborough.net with subject title “RFP-Agenda Management System.” The proposal must be received before the specified time. Late proposals will not be considered.  

The Town of Hillsborough is requesting proposals from qualified vendors offering functionality and features to replace the Town’s existing Agenda Management System with a proven, commercial-off-the-shelf (COTS) cloud-based Agenda Management Software system including broadcasting and audio/video recording meetings. 

RFP Documents:

  1. Request for Proposals
  2. Appendix A - System Requirements
  3. Appendix B - Town of Hillsborough Council Chambers As-Built Drawings  
  4. Appendix C - Pricing Sheet
  5. Appendix D - Insurance Requirements

Design for Solar at the Public Works Corporation Yard

Pre-Proposal meeting - Non-mandatory: Wednesday, August 4, 2021 at 10:00am (Public Works Corporation Yard - 1320 La Honda Road)

Proposals Due: August 25, 2021, by 4:00 p.m. - City Clerk’s Office, 1600 Floribunda Avenue, Hillsborough, CA 94010

Description: Contractor to design Photovoltaic Solar System on two (2) buildings at the Town of Hillsborough Public Works Corporation Yard.  The approximate number of solar panels is 82. The Corporation Yard is located at 1320 La Honda Road, Hillsborough.

Contact: John Iaquinto, Consultant to the Town of Hillsborough – Jiaquiinto@hillsborough.net – (650) 375-7418

Project Documents:

1. Request for Proposals

Windshield Tree Survey 2021

Teams Pre-Proposal meeting – Non-mandatory: Friday, June 11, 2021, at 10:00 a.m.

Proposals Due: June 30, 2010, by 4:00 p.m. - City Clerk’s Office, 1600 Floribunda Avenue, Hillsborough, CA 94010

Description: Visual inspection of trees that are dead or hanging lower than fourteen feet over the roadway.  There are 82 lane miles in the Town and both directions will be surveyed, not to exceed 600 trees. Identify low hanging trees on a spreadsheet and place a medallion on the tree.  Trees shall be labeled by genus, species, and common name on a spreadsheet with additional information. 

Contact: John Iaquinto, Consultant to the Town of Hillsborough – Jiaquiinto@hillsborough.net – (650) 375-7418

Project Documents:

1. Request for Proposals

Request for Qualifications for Preparation of a General Plan Update

Question Submittal Deadline: March 25, 2021                                                                                                   Qualification Submittal Deadline: March 31, 2021                                                                                                         Submission Method: Must be submitted electronically, via email to Sarah A. Fleming, Director of Building & Planning at sfleming@hillsborough.net or via a platform such as DropBox, Box, or other similar, cloud-based .FTP site.  PAPER SUBMISSIONS ARE NOT REQUIRED AND WILL NOT BE ACCEPTED.    

The Town of Hillsborough (“Town”) Department of Building & Planning requests written responses to a Request for Qualifications (RFQ) for selection of a planning firm to provide professional services related to an update of the Town’s General Plan.  

Project Documents:

Professional Consulting Services for the Town of Hillsborough Solid Waste Rate Study

Proposals Due: February 18, 2021 by 4:00pm
Submission Method: Please e-mail one (1) electronic copy of your proposal [Addendum No. 1]. Send to William Li, Senior Management Analyst at wli@hillsborough.net with the subject: "RFP- Solid Waste Rate Study."

The Town of Hillsborough (Town) is requesting proposals from qualified consultants to conduct a solid waste rate study that meets the Town’s requirements. The objective of the study is to determine solid waste rates that will adequately fund solid waste collection and disposal for the next five years.

Project Documents:

  1. Request for Proposals
  2. Attachment A - SBWMA 2021 Garbage Setting Rate Process Letter and Attachments – July 23, 2020
  3. Attachment B: Excerpt from October 15, 2020 SBWMA Special Board Meeting Agenda Packet – Item 5A
  4. Attachment C: Town of Hillsborough Standard Professional Services Agreement
  5. Addendum No. 1 [Posted Feb. 11, 2021]

Supervisory Control and Data Acquisition (SCADA) System Maintenance and Support Services

Proposals Due: February 10, 2021 by 5 p.m.
Submission Method:  Electronic proposals shall be submitted to the listed Project Manager using the subject title "SCADA System Maintenance and Support Services Proposal". 

The Town of Hillsborough (“Town”) is requesting proposals from qualified firms for SCADA Maintenance and Support Services. The selected contractor will provide various SCADA engineering, design, consulting, programming, installation, training, and maintenance services in accordance with the requirements specified in the contract entered into between the Town and the successful Proposer. The Town’s current SCADA system was installed over 10 years ago and provides supervisory control to the Town’s potable water distribution and wastewater collection system. Additional details are provided in Exhibit “A”, Scope of Services, within the provided RFP.

Project Documents:

  1. Request for Proposals
  2. January 21, 2021 Pre-Proposal Meeting Attendee List
  3. Questions and Answers to the SCADA Maintenance and Support Services RFP, February 1, 2021

Contact: Ed Cooney, Project Manager, (650) 375-7505, (415) 606-6786, (650) 375-7444


Professional Consulting Services for the Town of Hillsborough Sewer Rate Study

Proposals Due: October 22, 2020 at 5:00pm PST
Submission Method: Please mail or deliver four (4) hard copies and one (1) electronic copy of your proposal. Send to Rich Santiago, Assistant Finance Director at rsantiago@hillsborough.net with the subject: "RFP- Sewer Rate Study".  

The Town of Hillsborough (Town) is requesting proposals from qualified consultants to conduct a sewer rate study that meets the Town’s requirements. The objective of the study is to determine sewer rates that will adequately fund sewer capital, operations, and debt service over a two to five-year period.

Project Documents:

  1. Request for Proposals

Contact: Rich Santiago, Assistant Finance Director, (650) 375-7406


IT Managed Services

Proposals Due: September 22, 2020 at 4:00pm (Amended per Addendum No. 1)
Submission Method: One (1) electronic copy sent to William Li, Management Analyst at wli@hillsborough.net with the subject: "IT Managed Services".  

The Town of Hillsborough is seeking to contract with an IT Managed Services provider to provide outsourced IT Managed Services per the requirements identified in the RFP.

Project Documents:

  1. Request for Proposals
  2. Appendix A - Scope and Services 
  3. Appendix B - Proposal Cost Sheet [Microsoft Excel format]
  4. Attachment A - Professional Services Agreement Template
  5. Addendum No. 1
  6. Addendum No. 1 to Appendix B - Proposal Cost Sheet [Microsoft Excel format]
  7. Questions and Answers Document
  8. Attachment A to Questions and Answers Document - Expanded Project Descriptions

Contact: William Li, Management Analyst, (650) 375-7438


Facility Access and Control System Replacement Project

Proposals Due: August 31, 2020 at 5 p.m.
Submission Method: Electronic proposals shall be submitted to the Project Manager using the subject title "Facility Access System Replacement Project RFP"

The Town of Hillsborough seeks proposals from qualified companies to replace an existing Facility Access and Control System that is at the end of its useful life. The current system provides access and control to the Town’s facilities, buildings, water tanks, tank ladders, control panels, etc. at its public works corporation yard, water tanks sites, water and sewer lift stations and other public works related facilities, as described in Exhibit A, Scope of Services.

Contact: Ed Cooney, Project Manager, (650) 375-7505, (415) 606-6786, (650) 375-7444

Project Documents:

  1. Request for Proposal
  2. Exhibit A: Scope of Work
  3. Exhibit B: Facility and Facility Lock Replacement List
  4. Exhibit C: Cost Proposal Sheet
  5. Exhibit D: Professional Services Agreement
  6. Addendum 1 to the RFP
  7. Addendum 2 to the RFP
  8. Questions and Answers as of July 23, 2020
  9. Addendum 3 to the RFP
  10. Public Works Administrative Building Interior Locks Video Tour
  11. Addendum 4 to the RFP
  12. Facilities Site Visits Attendee Lists
  13. Questions and Answers as of August 24, 2020