Request for Proposals

Current Requests for Proposals

IT Managed Services

Proposals Due: September 16, 2020 at 4:00pm
Submission Method: One (1) electronic copy sent to William Li, Management Analyst at wli@hillsborough.net with the subject: "IT Managed Services".  

The Town of Hillsborough is seeking to contract with an IT Managed Services provider to provide outsourced IT Managed Services per the requirements identified in the RFP.

Project Documents:

  1. Request for Proposals
  2. Appendix A - Scope and Services 
  3. Appendix B - Proposal Cost Sheet [Microsoft Excel format]
  4. Attachment A - Professional Services Agreement Template

Contact: William Li, Management Analyst, (650) 375-7438

Facility Access and Control System Replacement Project

Proposals Due: August 26, 2020 at 5 p.m.
Submission Method: Electronic proposals shall be submitted to the Project Manager using the subject title "Facility Access System Replacement Project RFP"

Non-Mandatory but Recommended Pre-Proposal Meeting: July 17, 2020.

9:30 AM: Pre-Proposal Meeting and Site Visit, 1320 La Honda Road, Hillsborough, CA 94010 - The Town will review the RFP and Scope of Work and conduct site visits.

1:30 PM: Virtual (Zoom) Pre-Proposal Meeting - The Town will review the RFP and Scope of Work (the same information will be covered in both meetings).

Additional Site Visits: The Town has scheduled additional facility site visit opportunities for interested parties.  Please see Addendum 2 to the RFP.

The Town of Hillsborough seeks proposals from qualified companies to replace an existing Facility Access and Control System that is at the end of its useful life. The current system provides access and control to the Town’s facilities, buildings, water tanks, tank ladders, control panels, etc. at its public works corporation yard, water tanks sites, water and sewer lift stations and other public works related facilities, as described in Exhibit A, Scope of Services.

Contact: Ed Cooney, Project Manager, (650) 375-7505, (415) 606-6786, (650) 375-7444

Project Documents:

  1. Request for Proposal
  2. Exhibit A: Scope of Work
  3. Exhibit B: Facility and Facility Lock Replacement List
  4. Exhibit C: Cost Proposal Sheet
  5. Exhibit D: Professional Services Agreement
  6. Addendum 1 to the RFP
  7. Addendum 2 to the RFP
  8. Questions and Answers as of July 23, 2020

As-Needed Consulting and Engineering Services

Proposals Due: June 24, 2020 at 4:00pm
Submission Method: Proposals shall be submitted electronically to iaziz@hillsborough.net using the subject title "As-Needed Engineering and Consulting Services RFP"

The Town of Hillsborough seeks proposals from qualified firms to provide professional as-needed consulting and engineering services. Services are sought in two manners, as-needed municipal engineering and project management services, and as-needed consulting and engineering services for various disciplines. The Town requires these as-needed professional services on a project-by-project basis. The Proposer has the option to propose on one or more types of the requested services, and shall clearly identify the type of service in their proposal.

Contact: Irfan Aziz, Assistant Engineer, (650) 375-7509

Project Documents:

  1. As-Needed Consulting and Engineering Services RFP
  2. Addendum No.1 - Response to Consultant Questions

REBID - Engineering Services for Design of the Darrell Water Tank Replacement Project

Proposals Due: July 2, 2020 at 2:00pm
Hillsborough Town Hall, 1600 Floribunda Avenue, Hillsborough, CA 94010

The Town of Hillsborough (“Town”) seeks proposals from qualified consultants to provide professional engineering design services for the Darrell Water Tank Replacement project. The goal of the project is to replace two existing tanks (Darrell tanks No.1 and 2) with a larger two Million Gallons (2 MG) pre-stressed concrete tank.

Contact: Abdul Hashem, Associate Engineer, (650) 375-7518

Project Documents:

  1. Darrell Water Tank Replacement Project RFP (REBID)
  2. Addendum No. 1
  3. Town of Hillsborough Water Master Plan - For Reference Only
  4. Geotechnical Report - For Reference Only
  5. Topographic Survey - For Reference Only
  6. Record Drawings - For Reference Only
  7. Sampling and Analysis Report - For Reference Only

Open Space and Easement Vegetation Management Project

Proposals Due: June 12, 2020 at 2:00pm
Submission Method: Electronic proposals shall be submitted to the Project Manager using the subject title "Vegetation Management RFP"

Non-Mandatory but Recommended Pre-Proposal Meeting: June 2, 2020 at 9:30am, 1320 La Honda Road, Hillsborough, CA 94010. See RFP for additional meeting details.

The Town of Hillsborough ("Town") seeks proposals from qualified companies to provide Open Space and Easement Vegetation Management services. The goal is to reduce fire risk in Town owned Open Spaces and to maintain utility access roads, paths and other areas in Town easements, rights-of-ways and water tank sites.

Contact: Ed Cooney, Project Manager, (650) 375-7505

Project Documents:

  1. Request for Proposal and Scope of Services
  2. Exhibit B: Open Space Cost Proposal Tables
  3. Exhibit C.1: Open Space Work Area Overview
  4. Exhibit C.2: Open Space Work Area Maps
  5. Exhibit D: Open Space Fire Maintenance Plan
  6. Exhibit E: Easement Area Cost Tables
  7. Exhibit F: Easements Work Area Maps
  8. Exhibit G: Biological Opinion, Town of Hillsborough’s Fire Hazard and Fuel Reduction Program
  9. Exhibit H: Town of Hillsborough Integrated Pest Management Guidelines and Policy, Provision C-9 of the Town’s Municipal Regional Stormwater Permit
  10. Exhibit I: Initial Study Hillsborough Fire Hazard Mitigation and Fuel Reduction Program. URS. April 2013
  11. Exhibit J: Town Professional Services Contract Template
  12. Pre-Proposal RFP Meeting Questions and Answers (June 2, 2020)
  13. Additional RFP Questions and Answers (June 5, 2020)

Engineering Services for Design of the Darrell Water Tank Replacement Project

Proposals Due:  February 20, 2020 at 2:00pm
Hillsborough Town Hall, 1600 Floribunda Avenue, Hillsborough, CA 94010

The Town of Hillsborough (“Town”) seeks proposals from qualified consultants to provide professional engineering design services for the Darrell Water Tank Replacement project. The goal of the project is to replace two existing tanks (Darrell tanks No.1 and 2) with a larger two Million Gallons (2 MG) pre-stressed concrete tank.

Contact, Abdul Hashem, Associate Engineer, (650) 375-7518

Project Documents:

  1. Request for Proposal (PDF)
  2. Town of Hillsborough Water Master Plan
  3. Geotechnical Report (PDF)
  4. Topographic Survey
  5. Record Drawings
  6. Sampling and Analysis Report
  7. Q&A

Fuel Delivery for the Corporation Yard and Police Department

Proposals Due:  January 29, 2020 at 4:00pm
Public Works Department, 1600 Floribunda Avenue, Hillsborough, CA 94010

Non-Mandatory but Recommended Pre-Proposal Meeting:  December 31, 2019 at 10:00am
Public Works Corporation Yard, 1320 La Honda Road, Hillsborough, CA 94010

The Town of Hillsborough, through this Request for Proposals (RFP) seeks a qualified company to provide fuel delivery services to the Town’s Corporation Yard and Police Department.

Contact, John Iaquinto, Interim Public Works Superintendent, (650) 375-7418

Project Documents:

  1. Request for Proposal

Enterprise Resources Planning System RFP

Proposals Due: Tuesday, November 12, 2019 5:00 p.m.

The Town of Hillsborough (Town) is seeking qualified vendors for a new Enterprise Resource Planning System, which includes the following software suites:

  • Financial Management
  • Customer Information/Utility Billing Management

Firms interested in being considered for this engagement are invited to submit proposals.

Contact: Email Rich Santiago, Assistant Finance Director, (650) 375-7406

Project Documents:

  1. Request for Proposal
  2. Hillsborough - ERP Sys RFP Appendix A-1 Financial Mgt
  3. Hillsborough - ERP Sys RFP Appendix A-2 CIS-UB
  4. Hillsborough - ERP Sys RFP Appendix A-3 Other
  5. Hillsborough - ERP Sys RFP Appendix B-J
  6. Hillsborough - ERP Sys RFP Appendix K - WaterSmart’s Utility Data File Specifications
  7. Hillsborough - ERP Sys RFP Appendix L - Sensus Integration Guide

Stationary and Mobile Generator Maintenance

Proposals Due:  October 9, 2019 at 4 p.m.
City Clerk Office, 1600 Floribunda Avenue, Hillsborough, CA 94010

The Town of Hillsborough, through this Request for Proposals (RFP) seeks a qualified company to provide Generator Maintenance and Repairs throughout the Town.

Contact, John Iaquinto, Interim Public Works Superintendent, (650) 375-7418

Project Documents:

  1. Request for Proposal (PDF)

Supervisory Control and Data Acquisition (SCADA) Design Professional Services RFP

Non-Mandatory but Recommended Pre-Proposal Meeting:  December 4, 2019 at 2 p.m.
Town Council Chambers, 1600 Floribunda Avenue, Hillsborough, CA 94010

Proposals Due: December 18, 2019 at 5 p.m.
City Clerk Office, 1600 Floribunda Avenue, Hillsborough, CA 94010

The Town of Hillsborough (“Town”) is requesting proposals from qualified firms to complete a design assessment for the Town of Hillsborough’s water distribution and wastewater collection systems’ SCADA system.

Contact, Daniel Gonzales, Deputy Director of Public Works, (650) 375-7444

Project Documents:

  1. Request for Proposal (PDF)
  2. Addendum 1 to the RFP
  3. December 4, 2019 Pre-Proposal Meeting Sign-in Sheet
  4. December 4, 2019 Pre-Proposal Meeting Question and Answers

Water Pipeline Design from Harry Tracy Water Treatment Plant to the Town of Hillsborough Water System RFP

Non-Mandatory but Recommended Pre-Proposal Meeting:  December 4, 2019 at 10 a.m.
Town Council Chambers, 1600 Floribunda Avenue, Hillsborough, CA 94010

Proposals Due: January 6, 2020 at 5 p.m.
City Clerk Office, 1600 Floribunda Avenue, Hillsborough, CA 94010

The Town of Hillsborough ("Town") seeks professional design services for a new water pipeline that would link the Town water system to the Harry Tracy Water Treatment Plant (HTWTP). A conceptual pipeline design report (Report No R118.02.01, Revision A, August 20, 2015) was prepared for the Town by G&E Engineering Systems, Inc., and is provided as an Exhibit to the RFP.

Contact, Daniel Gonzales, Deputy Director of Public Works, (650) 375-7444

Project Documents:

  1. Request for Proposal (PDF)
  2. Report No R118.02.01, Revision A, August 20, 2015
  3. Addendum 1 to the RFP
  4. December 4, 2019 Pre-Proposal Meeting Sign-in Sheet
  5. December 4, 2019 Pre-Proposal Meeting Question and Answers
  6. Previously Proposed Pipeline Route, Circa 1998
  7. Millbrae 20 Year Master Plan
  8. Emailed Question & Answers Posted December 16, 2019