Application Procedures

It is the goal of the Planning Office to assist homeowners and design professionals in securing prompt approval of their projects from the Architecture and Design Review Board (ADRB). To accomplish this, incomplete applications, applications with code inconsistencies, and/or applications which have not met the town’s Residential Design Guidelines will not be accepted.

Application Tips

In planning your project, please keep in mind the following:

  • Meeting schedule - Please review the annual ADRB calendar here: ADRB meeting schedule (PDF) Please contact the Planning Office at 650-375-7422 to confirm meeting dates and required filing deadlines. You may also sign up for notifications of upcoming meeting agendas or schedule changes through E-notify online.
  • Neighbor issues – Neighborhood outreach is a critical step in preparing a project for ADRB review. Please contact staff for the neighbor mailing list. This public outreach should occur during your schematic design phase, and prior to meeting with Planning staff, to identify any neighbor concerns and incorporate "good neighbor" design solutions into your project whenever possible.
  • Contact staff early - Please be sure to call or email to arrange a meeting with staff early in your schematic design process.
  • File the application early - To increase chances that your application will be scheduled for your desired ADRB meeting date, be sure to submit your application well in advance of the final filing deadline. Applications are scheduled for ADRB review based on order of submittal and only complete submittal packages will be considered.

Filing an ADRB Application

Step 1: Pre-Application Meeting with a Planner - A pre-application meeting with a Planner to review an application is required. This meeting will be used to review one set of plans and required application materials. If additional meetings with a Planner are needed, the cost of staff time will be charged. Call the Planning Office at 650-375-7422 to schedule an appointment.

Step 2: Submittal to the Planning Office - No appointments are required to submit for ADRB review once you have completed the pre-application meeting with Planning staff. As noted above, incomplete applications will not be accepted. Please remember to inform the property owner / occupant of the property that each individual ADRB member will conduct a site visit in advance of the scheduled meeting. If there are any site access restrictions, please inform staff of this early in the ADRB process.

If you have questions about the application requirements, please call the Planning Office at 650-375-7422.

Note: The ADRB requires that all applications for a new house have a Preliminary Review (PDF) by the ADRB at a scheduled meeting before a formal application may be submitted. If you wish to receive ADRB preliminary comments on any other type of application, you may also submit for the Preliminary Review.

Key Dates for ADRB Applicants

Once you have submitted a complete application for review by the ADRB, a series of deadlines must be met in order to comply with notification requirements. Staff will review and approved your story pole plan and provide you with an approval letter notifying you of the deadlines for installation and certification.

During the ADRB review process, Planning staff will prepare the public notice, which is required to be mailed to property owners within a 500-ft radius from the project site 15 days prior to the scheduled ADRB meeting.

Please note that if the deadlines are not met, it will result in a continuation to the following or future ADRB meeting date.